Role: Executive Projects Intern
Location: Remote with opportunities for travel to conferences/events
Reports to: Executive Director
Job Type: Unpaid Internship
Duration: 1 year
Hours: 2 hrs per day (Mon-Fri, between 6am and 4pm PT)
Vacation Days: interns are entitled to 4 weeks of vacation time (20 work days) per 1-year term
Contract Renewal: If onboarded for this internship position, there is possibility for contract renewal after the dates of the internship have ended
WHO WE ARE:
The Chacruna Institute for Psychedelic Plant Medicines, is a 501(c)(3) non-profit organization co-founded by Brazilian anthropologist Dr. Bia Labate and American psychologist Dr. Clancy Cavnar, based in Northern California and with strong ties to Brazil and Mexico. We promote reciprocity in the psychedelic community, and support the protection of sacred plants and cultural traditions. We advance psychedelic justice through curating critical conversations and uplifting the voices of women, queer people, Indigenous peoples, people of color, and the Global South in the field of psychedelic science.
POSITION OVERVIEW:
We are currently seeking a highly organized, proactive, and motivated individual to support Chacruna’s Executive Director across a variety of organizational initiatives and strategic projects. The Executive Projects Intern will work closely with the Executive Director to assist with administrative coordination, project management, communications, research, scheduling, and cross-departmental initiatives that advance Chacruna’s mission. This position provides hands-on experience in nonprofit leadership, executive operations, strategic planning, organizational development, and project coordination while offering a unique opportunity to gain insight into the day-to-day responsibilities of leading an international nonprofit organization.
COMPETENCIES:
- Excitement for the mission, vision and values of the organization
- General understanding of the contemporary psychedelic landscape
- Proven experience in fostering and maintaining professional relationships with existing and prospective partners
- Relevant work experience is a plus
- Excellent organizational and self-management skills
- Strong and consistent communication skills
- Strong writing and research skills
- Competency in Slack, Google Drive, Google Forms, Excel, YouTube etc.
- Positive attitude, attention to detail with good multitasking and organizational ability
DUTIES:
- Managing the Executive Director’s calendar, scheduling meetings, and coordinating appointments
- Preparing agendas, meeting notes, and follow-up action items for internal and external meetings
- Providing general executive and administrative support as needed to advance organizational priorities
- Drafting, proofreading, and editing emails, presentations and reports
- Conducting research on strategic initiatives, partnerships, funding opportunities, and organizational priorities
- Supporting communications with partners, collaborators, speakers, donors, and community members
- Preparing presentations, briefing documents, and executive summaries
- Coordinating travel arrangements, accommodations, and meeting logistics
- Assisting with outreach and communications related to partnerships and organizational initiatives
- Monitoring and following up on ongoing projects to ensure deadlines and milestones are met
- Creating and updating spreadsheets, databases, and tracking systems
- Helping identify opportunities to improve organizational workflows and internal processes
EDUCATION/YEARS EXPERIENCE
Minimum:
- Preferred high school diploma or GED.
- Fluent Portuguese is a plus.
- Fluent in Spanish is a plus.
- Preferred 3 years of demonstrated experience working in a related field.
- Experience working in cause-related issue areas, nonprofit organizations and/or charitable causes, either on staff or in a volunteer role.
Expectations:
- Applicants must be currently enrolled in school or participate in a similar educational program.
- This internship is educational in nature and there is no guarantee or expectation that the internship will result in employment.
- The education received by the Intern from the internship is for the express benefit of the Intern.
- A certificate of completion will be awarded at the end given that all parameters are met.
Opportunities for professional and personal growth:
- Inspirational Talks from Psychedelic Experts – this is a program offered internally for the Chacruna staff which would be accessible to Chacruna interns
- Scholarship opportunities for Chacruna’s offerings such as courses, workshops and events
- One on one mentoring with a Chacruna board member or another expert in Chacruna’s network – this mentor would be someone whose work is relevant to the career path/goals of the intern and would provide guidance and advice for professional growth
- Hosting of a Chacruna Community Forum – this would be an opportunity for the intern to open and introduce forums, which would provide visibility and an opportunity for a speaking engagement which can be added to the intern’s CV
- Creation of a special newsletter
TO APPLY:
Please send your Resume/CV and cover letter to [email protected]